What are the Elements for time management

Time management is a simple yet complex process in which we organize and plan to divide your time between specific activities. A good time management helps you to work smart in order to get more done in less time, even in the time crisis.

What are the elements for time management?

There are main 5 key elements of time management that make your time management easy and helps in the completion of the tasks.

The elements are as follows:

Environment
Setting priorities
Eliminating non-priorities
Goal setting
Forming the right habits.

First question, here is what is the main goal of time management.

As per a general understanding time management is very important and the goals are as follows:

Understand the important tasks and the tasks that can be dropped.
Using the time in the most effective way possible.
Controlling distractions that waste time.
Giving you more quality time to relax and enjoy life.

Few things for good time management are:

Starting your day early and create a routine. Have an organization system.
Setting priorities and goals while planning your day. Use apps like email or google calendar for staying on time for meetings, deadlines and tasks.
Having one to do list. Focusing on one task at a time.
Learning to delegate.
Applying the 80/20 rule.
Keep some time for distractions and interruptions.
Saying no more times and mastering the art of short meetings.

What are the tips to manage your time?

Setting your goals correctly, that are achievable and measurable.
Prioritizing tasks based on importance and urgency.
Use a to-do-list, but don’t abandon tasks.
Spend your mornings on most important tasks.
Setting a time limit for completion of a task.
Taking a break between tasks.
Organizing yourself.
Removing non-essential tasks/activities.
Learn to delegate/outsource.
Planning ahead.
Have a time audit.
Complete the work you start and then move to the next task.
Change your schedule if required.

How to manage time at work?

Know how you are spending time.
Creating a daily schedule and sticking to it.
Prioritizing tasks based on importance and urgency.
Grouping similar tasks together.
Avoiding multitask.
Assigning time period for tasks.
Having buffer time.
Saying no to unwanted tasks.

How can we manage multiple tasks at work?

Preparing a to-do list previous night.
Determining urgent VS important.
Scheduling time for interruptions.
Having a time that is email and message free.
Have a time assigned to your tasks.
Upgrading your skill.
Investing in tools of time management.

How to be more efficient at work?

Prioritizing your tasks and keep the most important tasks first.
Have focused and power time.
Keep distraction free time to stay focused.
Use the important VS urgent matrix.
Utilize your 20% of your time to get 80% of the results.
Break tasks into smaller pieces to make it easy.
Schedule and take breaks.

The best time management Apps:-

There are four key items when we manage time, that are tasks, time, people and information.

Google calendar
Calendar.
NTask.
Todoist.
Focus Booster.
Be Focused Timer.
Kiwake App.
Be Focused Timer.
Loop – Habit Tracker.
Focus@Will

How to manage daily routine?

Start your day with the most important work as per the priority.
Now work out and match your best daily schedule according to your productivity.
Use no distraction focused time to control and be more productive.
Set the buffer time for 10 to 15 minutes.

How to prioritize work and meet deadlines?

The proper utilization and prioritizing activities can lead to quality of work, focusing on important tasks with full attention and not wasting time on unnecessary tasks. It is an important and key skill to have the best use of effort.

Steps to prioritize

List down all your tasks in one to do list. Don’t overwhelm yourself.
Create bunches of related tasks so that time can be managed in the best way.
Identify the tasks as per urgent VS important.
Rank the tasks as per importance and urgency. Be realistic and keep the hardest and most important task first.
Highlight the urgent tasks in the to do list.
Cut down the unnecessary tasks and set buffer time.
List the tasks by the estimated effort with estimated timeline.
Remember to be flexible and adaptable.
Set the break time.
Know when to stop.
Review constantly.

Every individual needs to know the top 5 priorities in life and, so we need to know the 7 essential domains of life.

Life Mission – Priorities that give meaning and happiness to us.
Physical Health – Health is crucial and should be on top of your list of priorities.
Quality Time With Family.
Healthy Relationships.
Mental Health.
Finances.
Self-Improvement.

Now, we need to know the different types of priorities that can be divided among 3 types: Low, Medium and High.
But, on the basis of severity, it can be of five types: Major, Moderate, Critical, Minor and Cosmetic. Severity is the amount of impact that a defect has on the system and priority is the order of severity that impacts the system.

Now you know everything needed for time management, if you are looking for the steps, check the link.
Check the link for making to do list.

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About the Author: Anju Jindal

Anju is a trainer, entrepreneur, and career growth specialist who helps students, working professionals, women, and Job seekers to reach out to their goals by implementing a Career Growth plan

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